BOARD TRAINING REPORT.
One of the goals in the TAK project is to build the capacity of LEO to become a major and a strong actor in civil society organization. Karopa board being the implementing partner of the TAK project, there was very dare need to build its capacity in order to understand its importance in this project as the LEO.
There was also a need to train the on how to manage and govern the boar so as to run the organization effectively for better change in future. Therefore the agreed to start the best part of this training in order to enhance their understanding on the effective ways of board governance.
The training was conducted foe four days at our board room at Othoro office from Wednesday 30th December 2016 and ended on Tuesday 6th December 2016.
The training was the first ever for the Karopa board in the TAK project and therefore many board members turned out for this training. The training was conducted by James Ojwang with the full knowledge on the board governance he has gathered.
The following board members were present and went through the training fully;
1. Judith Atieno
2. Petronala Otieno
3. Grace Wadende
4. Moses Oloo
5. John Otieno
6. Paul Opiyo
7. Mercy Wendy
8. Elijah Odongo
The following topics on governance were covered during this training period;
Roles of the board, the purpose of the board directors, major duties of the board, major responsibilities of the board of directors, board obligations, board papers, board decision making and routines, element of effective decision making, indicators of insolvency, board governance models, fundraising, principles of fundraising, tools for effective board functioning, conflict management, new profile and visionary leaders, conflict as a source of growth and transformation, conflict management tools, SWOT, principles of financial management, tools of financial management, the governing body.
The board was trained effectively and everyone was given a chance to participate in the whole process. They gathered enough knowledge to start the smooth running of the organization and most members are beginning to realize the importance of effective board governance.
However being that this training was very crucial for the board members, in realizing the importance of governance, the board will require frequent and most regular induction of the board members in order to enhance the better understanding and proper functioning of board.
The board got a lot of new insights from the training which if further improved then there shall be effective running of the organization and hence build a stronger Karopa than ever been. Out of the training the board realized a lot on their roles and duties and was challenged to have a positive change of mind in running of the organization.
The board also got to have a lot of activities to carryout and in their TO DO list is full with among the major ones; preparing aboard calendar for next year, repairing aboard book/packet and dash board.
The board was also tasked to review, prepare and put in order the following policy documents for the effective functioning of the board and running of the organization and projects within.
a) The organizations statues.
b) The organizations delegation of authority.
d) The financial manual
e) List of donor
f) The agreement of Swedish partner
g) The project budget document
h) Any document showing budget changes being approved.
i) The organization overall budget
j) Minutes of the meeting where the organizational budget was approved (annual meeting notes).
k) The latest bank account reconciliation.
l) Documentation showing the process of fund transfer from the Swedish partner.(disbursement request).
m) The chart of accounts used
n) The rules for procurement
o) The anti-corruption policy.
p) The agreement with the auditor
q) The signed audit instruction (TOR)
r) The latest audit report for the project as well as for the organization
s) The internal audit report.
The board and the Karopa fraternity wish therefore to thank everyone involve in this project for this and hope Karopa will continue to grow and become a strong actor in the civil society.
BOARD TRAINING REPORT.